Pediatric Scheduling Software

The Problem

Pediatric schedules are still built by hand.

Preferences get collected and ignored, admins spend hours every cycle reworking the same problems, and when nothing changes, people leave.

Preferences don't shape the schedule

When a pediatrician or staff member asks for a lighter month, there's no structured way for that to change the schedule. When people can't influence their own hours, burnout follows.

47% of physicians report burnout

Admins lose valuable time to manual scheduling

Collecting requests, reworking the schedule when someone calls out, and handling swaps takes 15 to 20 or more hours every scheduling cycle, on top of everything else on an office manager's plate.

15 to 20+ hours lost per scheduling cycle

The cost shows up as turnover

When the schedule never adjusts, people leave, and replacing one provider costs $60K to $100K or more.

$60K–$100K+ to replace one provider

Our Approach

Scheduling, wellbeing, and coaching, connected for your pediatric office.

Soonest flags burnout risk early for pediatricians and staff members, and that signal shapes next month's schedule and points to the right coaching.

For Admins

AI schedule building across providers, staff, and sites

Automated swap, release, and call-out resolution

Dedicated human Schedule Assistant

Payroll and time clock in the same system

15 to 20+ hours saved

Per scheduling cycle

Soonest the platform

For Pediatricians and Staff

Preference-based self-scheduling

Trade, release, and call-out flows without a phone tree

Quick check-ins after each shift

Coaching programs

Turnover reduction

Staff who feel heard stay longer

Built Different

Other scheduling platforms build the schedule. Soonest also looks after your pediatric team.

Built by someone who lived the problem

Soonest was designed from the ground up to tackle the scheduling-linked burnout crisis sweeping across healthcare providers.

A real person on your side with AI doing the heavy lifting

Every office gets a dedicated Schedule Assistant, a real person who sets up your office's rules and steps in for any questions that come up along the way.

One platform for your whole office

Scheduling, shift management, payroll, messaging, and coaching all live in one platform, so you're not juggling multiple tools and budgets.

The Platform

The all-in-one scheduling platform for pediatric offices

Pediatricians and support staff set preferences, trade shifts, clock in, and check in after each shift, and Soonest uses that information to shape the schedule and recommend coaching.

Schedules that build from preferences and your office's rules

Pediatricians and support staff set preferences, admins set rules, and the solver handles the rest. Multi-role, multi-site schedules resolve at the same time.

Auto-generates schedules from templates and preferences
Cross-site scheduling, so every location resolves at once
Schedule Grade: the system rates fairness and constraint coverage
Draft, Review, Publish workflow, with you in control
Pediatricians and staff see exactly which preferences were honored and why

Trades, releases, and call-outs, resolved in the platform

Pediatricians and staff self-serve, and you set whether admin approval is required.

Trade: 1-for-1 swaps, direct or office-wide
Release: "I'd prefer not to work this, but I will if no one picks it up"
Call-out: last-minute illness with immediate admin notification
Open shift marketplace, posted to the office or to specific groups
"Need staff?" button connects to a locum tenens partner

Time tracking and payroll export, built into the schedule

Hours are tracked inside the scheduling platform and export directly to ADP, Paycom, Paylocity, or any provider.

Clock in and out from mobile or desktop with geofencing
Automatic overtime and differential calculations
Export to ADP, Paycom, Paylocity, and others
Real-time hours tracking by department and location
Flag discrepancies before payroll runs

Payroll & Clock

A 30-second check-in that shows who is stretched thin

After each shift, pediatricians and support staff rate how heavy it felt and can add what drove it. Pulse AI surfaces burnout signals, safety flags, and at-risk staff, so you can act before it becomes a retention problem.

"How heavy was today?" 1 to 10 scale, voice or text response
Anonymous posting option
AI sentiment analysis, topic clustering, smart safety alerts
Predictive risk scoring by department and individual
Connected coaching recommendations for at-risk staff

Soonest Pulse AI burnout detection dashboard

Coaching matched to what your own check-ins show

Pulse AI identifies what your team needs, and coaching delivers it, with programs recommended from your office's own data.

Burnout Recovery: 8-week 1:1 program for decompression and sustainable pacing
Resilience Training: stress management, mental health first aid, recovery skills
Team Dynamics: facilitation to rebuild trust, handoffs, and communication norms
Workplace Safety: training for aggressive patient encounters and escalation
Leadership: new manager foundations and executive development

FAQs

Common questions about pediatric scheduling software

Soonest generates fair, compliant schedules automatically from staff preferences and your office's rules, across every role and site. Staff can see which preferences were honored and why, and swaps, releases, and call-outs resolve without the admin chasing them down.

Soonest doesn't handle protected health information. Schedules, preferences, and shift data fall outside what HIPAA regulates. Soonest still follows HIPAA-aligned security practices as a standard. If your office needs a formal review for procurement, your Schedule Assistant can walk you through the security setup.

No. Pediatricians and staff can set preferences, view schedules, and manage shifts from a browser on any device, including a phone. Soonest also has a mobile app for iOS and Android.

Offices with an existing tool often still have someone doing the work around preferences, rework, and swaps, with no view into how people are doing after each shift. Soonest covers both. To evaluate it, send your shifts, locations, and headcount, and we'll build a free custom schedule from your real data. There's no commitment and nothing to restructure.

For most pediatric offices, it usually takes 3 to 5 business days to implement Soonest, from data collection to your first published schedule. It takes about 4 hours of your team's time across a few short calls, and your Schedule Assistant handles the rest of the setup.

Yes. The solver is built around your office's actual constraints, including staffing ratios, certification requirements, seniority-based preference weighting, role requirements per shift, and time-off blocks. Hard rules and soft preferences are handled separately, so the system knows the difference between "I can't" and "I'd rather not."

Pediatric scheduling software, built for every role in your office.